Information for the authors of the paper submitted to Komunizm: system–ludzie–dokumentacja.

The editorial board asks all authors for complying to the following rules on submitting the texts to publication in periodical.

1. All texts should be sent in electronic format to our post address or email.
2. The English texts should follow the Chicago Manual of Style rules.
3. The reference numbers of footnotes should be placed after the punctuation marks: periods closing the sentence, colons, semicolons, and quotation marks (see Chicago Manual of Style 13.18, 13.29)
4. In bibliography and footnotes the following scheme of citing sources should be kept (see Chicago Manual of Style 13.30 and ff.):
5. note citing archival sources: the name of the archive, the name of the collection, reference number/symbol, volume, title of the document, date, page number.
6. note citing books: initial of the author’s first name, author’s last name, Title of the book [Italicized], volume (place, name of editor, date of publication), page/s. Chapters published in books edited by many authors: initial of the author’s first name, author’s last name, “Title of the chapter” [in quotation marks], In Title of the book, etc.
7. notes citing papers published in the periodicals: initial of the author’s first name, author’s last name, “Title of the paper” [in quotation marks], Title of the periodical [Italicized] issue/s number/s (year): pages.
8. the use of abbrevations ibid. [ibidem], id. [idem], op.cit. [opera citato], loc. cit. [loco citato] as well as eadem, passim (Italicized) is allowed (see Chicago Manual of Style 13.37, 13.38, 13.39), however use of shortened forms is advised (see Chicago Manual of Style 13.33).
9. In the body of the text the generally used abbreviations should be used (e.g., etc., i.a., i.e.), as well as y. (year), c. (century), other specialized abbreviations used in the literature in the field are also allowed, with explanation of its meaning. In the body of the text as well as in notes the dates should be written as follows: 3 July 1969.
10. In the review article the texts should be preceded by title consisting of first and last name of the author of the reviewed work, title and subtitle of the work (as in the title page); if the article reviews the publication with many authors, the title should be followed by first and last name of the editor, and number of volumes or parts (if apply) (e.g. Vol. 1–2), then the name of the publisher, place and date of publishing, and number of pages. The name of the review article’s author should be placed in the end of the text on the right side.
11. The editorial board reserves the right to send back the text to the author with request for proper preparation and rewording when differing from the rules listed above.
12. The text should not exceed 50 thousand characters (with spaces) (i.e. ca 10 thousand words). The editorial boards reserves the right to abbreviate the text in the accord with the author.
13. The editorial board requests for adding to the manuscript: a. abstract (not exceeding 2500 characters, i.e. ca 500 words), b. the list of keywords, c. author’s biographical note, containing basic information: year of birth, profession of academic title, place of employment, the scope of research interest and most important publications. The editorial board requests also information concerning academic affiliation and academic identifier (ORCID, Web of Science Researcher ID, Scopus Author ID, etc.).

Review Policy for the Academic Yearbook

"COMMUNISM: SYSTEM–PEOPLE–DOCUMENTATION"

All submitted materials are initially evaluated by the members of the Editorial Board. At this stage, the editors reserve the right to return a text to the author for corrections or additions. Accepted articles are then forwarded to reviewers specializing in the relevant field. The Editorial Board informs the author whether the text has been sent for review or whether a decision has been made to decline publication.
In exceptional and justified cases, the Editorial Board may decide to waive the review process. This applies to reprints of previously peer-reviewed publications, as well as transcripts of editorial debates or interviews.

Two independent reviewers are appointed to evaluate scientific articles. One of the reviewers will typically be an employee of the Institute of National Remembrance (IPN), while the other will be a person not employed by the Institute and not a member of the journal’s Scientific Council. The Editorial Board will make every effort to ensure that the reviewers have no personal or professional relationships with the author that could affect the impartiality and objectivity of the review, and that there is no conflict of interest between reviewers and the author(s).

For reviews of publications, one reviewer is appointed.
All reviewers must hold at least a doctoral degree.

Reviewers undertake not to use any information from the reviewed text before its publication.

The review process is double-blind, meaning that both authors and reviewers remain anonymous to each other.

Reviews are conducted confidentially, i.e., only the authors of the texts and members of the Editorial Board have access to the content of the reviews.

Reviews are prepared in written form (according to a standard review form) and must include a clear conclusion as to whether the article should be accepted for publication or rejected.

The Editorial Board reserves the right to reject or request revision of reviews that clearly fail to meet the substantive and formal standards of a scientific review — particularly those that are superficial, contain unsubstantiated critical or favorable remarks, or lack logical consistency between content and conclusion (e.g., strongly critical reviews with a positive final recommendation, or vice versa).

If one of the required reviews is positive and the other negative, the Editorial Board may appoint a third reviewer.

After receiving the reviews, the Editorial Board decides whether the article will be accepted for publication or rejected. Only articles that receive two positive reviews may be published. In the case of publication reviews, one positive review is required. The Editorial Board reserves the right to request corrections or additions based on the reviewers’ comments or its own assessment; the final decision on publication depends on the author’s incorporation of the suggested revisions.

The reviewed and accepted text is subject to editing and proofreading, followed by translation and an additional check of the translation.

A list of reviewers is published in each issue of the journal and is also available on the journal’s website.

PRIVACY POLICY
I. General Provisions

1. This Privacy Policy applies to the personal data of users of the IPN Journals Platform available at https://czasopisma.ipn.gov.pl/, hereinafter referred to as the “Platform”.
2. The Controller of personal data is the President of the Institute of National Remembrance – Commission for the Prosecution of Crimes against the Polish Nation, with its registered office at ul. Janusza Kurtyki 1, 02-676 Warsaw, Poland, hereinafter referred to as the “Controller”.
3. Personal data shall be processed in accordance with the requirements of generally applicable laws, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC, hereinafter referred to as the “GDPR”.

II. Purposes, Scope and Duration of Personal Data Processing

1. The personal data of Platform users shall be processed to the extent and for the purposes necessary to ensure the proper functioning of electronic academic journals, in particular for the purposes of:

a. ensuring efficient communication during the editorial process;

b. editing and preparing content;

c. preparing internal reports and analyses, including statistics concerning visits to individual pages and readership of publications;

d. sending journal-related notifications and information, subject to the user’s consent;

e. processing any payments for access to publications;

f. informing readers about the authorship of texts published on the Platform;

g. indexing published texts and related data in databases, catalogues and services, in accordance with the journals’ publishing policies.

2. Users registered on the Platform may provide the Controller with the following data. An asterisk (*) indicates mandatory data:

• First name*
• Middle name
• Last name*
• Username*
• Gender
• Password stored in encrypted form*
• Email address*
• ORCID iD
• Website
• Country*
• Telephone number
• Fax number
• Affiliation
• Biographical statement
• Registration date
• Date of last login
• Location
• Research interests
• Function or role on the Platform

3. Where the sale of electronic versions of publications is made available through the Platform, persons wishing to use this service may provide the Controller with additional data concerning their selected payment method and bank account number.
4. The provision of personal data is:

a. voluntary where the user accesses open-access journal content deposited on the Platform;

b. necessary where the user wishes to participate in the electronic publishing process, including for the purposes of:

1. submitting texts for publication as an author;
2. performing tasks associated with the roles of editor, section editor, technical editor, reviewer, DTP specialist, indexer, proofreader, journal manager, subscription manager or marketing manager;
3. creating a reader account in order to receive information from the publisher and journal editorial teams about newly published issues and articles.
4. In accordance with Article 89 of the GDPR, the personal data of persons participating in the electronic editorial process, including authors, editors and reviewers, shall be processed for scientific research and statistical purposes throughout the period during which electronic versions of the journal are made available.

For the purposes of this Privacy Policy, scientific research purposes shall include the archiving of articles and metadata, making them available, indexing them and transferring them for indexing in academic databases, catalogues and services.

6. The personal data of prospective authors whose texts have not been accepted for publication may be deleted by the Controller two years after the editorial decision not to publish the text.
7. The personal data of users registered as readers may be deleted by the Controller at any time following the submission of a request by the user.

III. Users’ Rights

1. Every user registered on the Platform is entitled to exercise the rights set out in Articles 15–21 of the GDPR, subject to the conditions specified in those provisions:

a. the right of access to personal data;

b. the right to rectification of personal data;

c. the right to erasure, also known as the “right to be forgotten”;

d. the right to restriction of processing;

e. the right to data portability;

f. the right to object to processing.

2. Users have the right to edit their accounts and modify previously provided data, with the exception of their system username. Users may withdraw their consent to receiving information from the publisher and the editorial teams of journals hosted on the Platform at any time through the Platform’s user interface.
3. To exercise the rights specified in Section III.1, the user should submit a request to the Controller electronically by contacting the Data Protection Officer at:

inspektorochronydanych@ipn.gov.pl

IV. Rights of the Controller

1. The Controller reserves the right to continue processing users’ personal data after consent has been withdrawn, solely where this is necessary for the establishment, exercise or defence of legal claims before a court, or where the retention of such data is required under national law, European Union law or international law.
2. The Controller may disclose users’ personal data and other data held by the Controller to authorised entities where such disclosure is permitted or required under applicable law.
3. The Controller may use the services of other processors on the basis of written agreements and subject to the conditions specified in Article 28 of the GDPR.
4. Personal data may be disclosed or transferred to:

a. processors providing administration and technical support services for the Platform;

b. providers of analytics services, including Google Analytics, AddThis and PlumX Metrics;

c. providers and operators of indexing databases and catalogues;

d. entities or public authorities authorised to receive such data under applicable law.

V. Personal Data Security

The Platform uses SSL encryption technology (Secure Sockets Layer). Passwords entered by users are stored in encrypted form.

VI. Cookies

1. The Platform uses cookies to identify visitors’ web browsers. The information collected through cookies enables the Controller to obtain information about the frequency of visits to the Platform and to identify the sections and content of greatest interest to users.

The collected data allows the Controller to adapt the Platform more effectively to users’ needs, improve its operation and prepare statistical analyses.

Cookies cannot be used to infect a user’s device with viruses or other malicious software.